Grant and Contract Officer
Company: Utah State University
Posted on: January 9, 2021
Overview:This Grant and Contract Officer will provide pre-award
expertise in the preparation, review, approval and submission of
sponsored program proposals. This position will provide support to
administrative staff and faculty. The position will be a resource
in the development of grant and contract applications including
federal and non-federal grant proposals, subcontracts, Just-in-Time
requests and non-competing continuation applications. This position
will coordinate with investigators, department, and business
services staff in the development of all proposals and will serve
assigned departments as the expert on pre-award regulations,
procedures, and application guidelines. This includes all sponsor
types (federal, non-federal, and private).This position requires
critical thinking skills, problem recognition and problem solving
ability, independent analysis, strong attention to detail, keen
organizational skills, the ability to communicate in a positive
tone with a clear message in oral and written communication, the
ability to exceed customer service expectations, and willingness to
learn about the sponsored research field.Responsibilities:
- Responsible for pre-award Sponsored Program activities.
- Analyzes and evaluates contract and grant proposal budgets for
correct calculation of expenditure categories such as salaries,
percent of effort, salary adjustment increases, fringe benefits,
indirect costs, materials, and equipment.
- Routes proposals for internal USU approval, reviews proposals
to ensure that proposal is compliant with USU policies and
procedures, the RFP, sponsor requirements, and state and federal
- Serves as a liaison between USU, funding agencies, and contract
entities during proposal stage.
- Signs and submits proposals (institutional signature) to
sponsor on behalf of USU.
- Assists faculty with proposal development in the Kuali Research
system, and corrects errors and warnings to ensure that proposals
are properly submitted to a sponsor, with special attention to
proposals submitted through grants.gov.
- Participates in and conducts training to faculty and staff
related to proposal development and budget creation in Kuali
Research, sponsor requirements, Uniform Guidance, as well as other
- Develops and maintains training materials, including sponsor
specific guidance documents, to assist with proposal creation.
- Supports a customer group and works with other internal
- May assist in special projects and performs associated
administrative duties as assigned.
- Other activities as assigned by the Associate Director of
Preaward or the Sponsored Programs' Executive
- BS/BA degree in Business, Public Administration,
Communications, Legal Studies or another appropriate field, such as
Economics or Finance, plus 3 years of experience. Or an equivalent
combination of education and experience.Preferred Qualifications:
- 5 -10 additional years' experience in an office setting dealing
with legal or regulatory compliance.
- Analyzing award documents for compliance with University
policies and other governing regulations.
- Budget development/review and proposal review.
- Setting priorities, completing deadlines, and making
administrative procedural decisions.
- Coordinating with key departments and stakeholders to maintain
positive working relationship and to resolve outstanding
- Thriving in a fast paced environment and able to meet strict
- Knowledge of Office of Management & Budget (OMB) Uniform
Guidance and federal agency grant guidelines as it relates to
- Skill in project planning and ability to use good business
- Knowledge of federal, state and/or community funding sources
- Strong verbal and written communication and interpersonal
skills and the ability to present information effectively to
- Superb customer service skills, using independent judgement, in
a team environment, including working with faculty, administrators,
accountants, and external agencies.
- Knowledge and understanding of proposal and grant writing
procedures and requirements.
- Ability to analyze budgetary line items for compliance with
- Work in a fast-paced, team-oriented, higher educational
institution environment or similar.
- Experience with computer-aided research administration systems,
including the Kuali Research system.
- Ability to make administrative/procedural decisions and
- Working knowledge of Microsoft Office Suite and comfortable
working in computer data base systems.
- Ability to perform intermediate tasks and to prioritize
multiple projects.Required Documents:Along with the online
application, please attach:1. Resume/CV to be uploaded in the
Candidate Profile2. Contact information for two professional
references. All references will be contacted to provide a letter of
recommendation.3. Cover Letter to be typed/pasted into a text box
at the end of application**Document size may not exceed 10
MB.**Advertised Salary: Minimum of $45,000, commensurate with
experience, plus excellent benefits ADA:Employees work indoors and
are protected from weather and/or contaminants, but not,
necessarily, occasional temperature changes. The employee is
regularly required to sit and often uses repetitive hand
motions.College/Department Highlights:The Sponsored Programs Office
is a unit within the Office of Research that enhances and
facilitates research and other sponsored activities by providing
the USU community with professional and effective administrative
expertise in the management of sponsored programs, while preserving
the rights and interests of USU, the researcher, the sponsor, and
the community.University Highlights:Utah State University (USU) was
founded in 1888 and is honored to be Utah's land-grant and
space-grant university. USU is a Carnegie RU/H (Research
University/High Research Activity) institution with approximately
27,700 students (24,660 undergraduates and 3,040 graduate students)
on the Logan main campus. Utah State's statewide system features
eight campuses and 23 education centers and serves all counties in
the state with Extension programs. USU offers 114 undergraduate
majors, 132 graduate programs, and a variety of innovative
stackable associate and certificate credentials. Washington Monthly
ranked USU 14th in their national university rankings in 2019 and
the 5th best public national university in the nation in 2018. As
one of the two premier research institutions in Utah, USU is proud
to provide a high-quality education at an affordable price.
Additional information about Utah State University can be found
here.A core characteristic of USU is engagement with communities
and people in economic development, improvements to quality of
life, and human capital. Through the practical application of
knowledge, the University and its faculty engage and share
expertise with the state, nation, and world, preserving the
historical land-grant tradition of partnering with communities to
address critical societal issues in the interest of the public
good.The USU main campus is located in beautiful Logan, Utah; a
city of about 50,000 situated in a picturesque mountain valley
about 80 miles north of Salt Lake City. Outstanding recreational
opportunities abound in the nearby mountains and proximate
region.Notice of Non-discriminationIn its programs and activities,
including in admissions and employment, Utah State University does
not discriminate or tolerate discrimination, including harassment,
based on race, color, religion, sex, national origin, age, genetic
information, sexual orientation, gender identity or expression,
disability, status as a protected veteran, or any other status
protected by University policy, Title IX, or any other federal,
state, or local law.The following individuals have been designated
to handle inquiries regarding the application of Title IX and its
implementing regulations and/or USU's non-discrimination
policies:Executive Director of the Office of Equity Alison
Adams-Perlac, firstname.lastname@example.org, Old Main Rm. 161,
435-797-1266Title IX Coordinator Hilary Renshaw, email@example.com,
Old Main Rm. 161, 435-797-1266.For further information regarding
non-discrimination, please visit https://equity.usu.edu/, or
contact:U.S. Department of EducationOffice of Assistant Secretary
for Civil Rights, 800-421-3481, OCR@ed.govU.S. Department of
Education, Denver Regional Office, 303-844-5695,
OCR.Denver@ed.govUSU is sensitive to the needs of dual career
couples and provides a Dual Career Assistance program to support
careers for partners who are also seeking employment.
Keywords: Utah State University, Logan , Grant and Contract Officer, Accounting, Auditing , Logan, Utah
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