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Administrative Assistant SR

Location: Logan
Posted on: March 16, 2020

Job Description:

OverviewThis position requires an experienced and highly professional administrative assistant to the Dean and coordinator of special projects and events to work in a team-based environment for the College of Science. This individual will assist the Dean, Associate Deans and Department Heads with administrative support and daily operations. In conjunction with the Dean, this person will direct special projects and events. This position requires strong organizational and project management skills with the ability to see the "big picture" while managing the small details. This position requires discretion in performing all aspects of this job and superior attention to detail. This individual will create and maintain systems that enhance organizational efficiency in partnership with the Dean.ResponsibilitiesDean's Office Support (40%):

  • Provides a professional, competent and friendly face to faculty, staff, donors, and others contacting the Dean's office.
  • Manages the calendars for the Dean, Associate Deans, and others as designated. Answers phones and conducts email correspondence.
  • Prepares meeting agendas and develops timely and accurate meeting minutes. Composes, prepares and proofreads letters, reports, and other correspondence.
  • Maintains a strong and productive working relationship with staff, faculty, administration, and donors of the college.
  • Coordinates logistics and information flow between the college and its departments.
  • Performs other duties as assigned and/or needed.Special Projects/Events Support (35%):
    • Under the direction of the Dean, the incumbent manages logistical planning and execution of special projects and events including: Spring Awards Banquet, Fall Convocation, Commencement, etc.
    • Ensures that organizational standards for selecting, contracting and booking venues, vendors, and speakers are upheld at all times.
    • Directs special projects, events or initiatives as identified by the Dean, Associate Deans, and Sr. Director of Development.College (10%):
      • College administrator for promotion and tenure e-Dossier system. Tracks faculty annual role statements and faculty annual reviews. Reviews and maintains accurate records of tenured or tenure-track faculty, tenure and promotion committees, third-year reviews, and five-year reviews. Maintains accurate promotion and tenure dates and post-tenure reviews.
      • College administrator for Digital Measures.
      • Ad hoc member of the science student council.Development Support (15%):
        • Supports the college development officer including coordinating development materials and events.
        • Supports college-wide development and the Dean's office scholarship areas, including, but not limited to, development proposals, scholarship forms, gifts of appreciation, stewardship, etc.QualificationsMinimum Qualifications:
          • 6 years of related work experience OR an associates--degree in a related field plus 4 years of related work experience OR a bachelor's degree in a related field plus 2 years of related experience.
          • High level of experience with planning and executing successful special projects and events.
          • Creative energy, self-starting, with the ability to manage multiple assignments.
          • Ability to interact comfortably and effectively while building lasting relationships with high-level administrators, the campus community, and donors.
          • Ability to work independently with little or no supervision, as well as collaboratively and dynamically in team-based settings.
          • Strong management and organizational skills. Highly dependable in all aspects including the ability to work efficiently and meet deadlines.
          • Critical thinker; ability to use logic and reasoning to identify solutions and approaches to problems.
          • Proficient in Microsoft Office suite.
          • Good judgment, decision-making and ability to deal discretely with highly confidential and sensitive information.
          • Strong written and oral communication skills.
          • Positive background check.Preferred Qualifications:
            • Successful experience as an executive administrative assistant in higher education.
            • Extensive experience in planning and executing major formal events within USU.
            • Experience with Digital Measures.
            • Experience with e-Dossier.
            • Knowledge of USU policies relating to faculty and the tenure process.Required DocumentsAlong with the online application, please attach:--1. Resume--to be uploaded at the beginning of your application in Your Profile under Resume/CV2. Cover letter--to be typed/pasted at the end of your application--**Document size may not exceed 10 MB.**Advertised SalaryCommensurate with experience, plus excellent benefitsADAEmployees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.-- The employee is regularly required to sit and often uses repetitive hand motions.University HighlightsUtah State University (USU) was founded in 1888 and is honored to be Utahs land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah States statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.--A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital.--Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.--The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region. --USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the universitys academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination). The following individuals have been designated to handle inquiries regarding USUs non-discrimination policies: Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266; Title IX Coordinator Hilary Renshaw, hilary.renshaw@usu.edu, Old Main Rm. 161, 435-797-1266.For further information on the notice of non-discrimination, you may contact the U.S. Department of Education Office for Civil Rights, 303-844-5695, OCR.Denver@ed.gov.Learn more at:--https://equity.usu.edu/. USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

Keywords: UNAVAILABLE, Logan , Administrative Assistant SR, Administration, Clerical , Logan, Utah

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