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Business Assistant II

Company: Utah State University
Location: Logan
Posted on: June 6, 2021

Job Description:

The Business Assistant II position will provide office and financial reporting support to the Statewide Business Services Team. The successful candidate will collect and validate data, maintain and prepare accurate records and reports, and coordinate program activity with academic departments.

This position can be based in Logan, Vernal, Roosevelt, Tooele, Price, or Blanding.


  • FINANCE: Prepare requests for transfers of funding to academic departments or to other statewide campuses adhering to USU Financial policies and procedures. Prepare requests to move expenses to correct indexes or account codes and provide appropriate documentation. Prepare monthly reports on financial transactions using custom software.
  • PROGRAM RECONCILIATIONS: Coordinate timely and accurate information with academic departments for statewide campus programs. Ensure proposed transfers/payments are complying with MOUs, University policies and USU payroll practices. Allocate funds from holding revenue accounts as needed to ensure timely revenue recognition.
  • NON-CAPTIAL INVENTORY: Provide monthly reporting on non-capital equipment purchased at statewide campuses. Compare to equipment tracking system to ensure purchased items have been entered into system. Record information of non-capital equipment purchased such as manufacturer, model, serial number, and purchase date. Participate in annual audit throughout state.
  • COURSE CORRECTIONS: Verify courses were built correctly. Identify and resolve any inaccuracies to courses or fees.
  • THIRD PARTY SPONSORSHIPS: Record and process Sponsorship Authorization forms. Work with team members to create and verify accuracy of sponsorship invoices.
  • GENERAL OFFICE SUPPORT: Provide office support in document retention, training, procedure development, and other office duties as required.

Minimum Qualifications

  • Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a related field is required.
  • Strong customer service skills.
  • Excellent communication skills both verbal and written.
  • Ability to work with little supervision and as a team member.

Preferred Qualifications

  • Proven efficiency in Microsoft Excel and ability to make accurate and professional documents.
  • Experience with Statewide Campuses
  • Experience with Banner student and finance modules.
  • Experience with ARGOS
  • Ability to maintain a high degree of confidentiality and discretion.
  • Ability to independently manage workload and task timelines.
  • Strong attention to detail.
  • Excellent problem-solving skills.

Along with the online application, please attach:

1. Resume to be uploaded in the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of the application

 

**Document size may not exceed 10 MB.**


Minimum $28,995 to low $30,000s; plus excellent benefits.

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.



Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of EducationOffice of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

Keywords: Utah State University, Logan , Business Assistant II, Other , Logan, Utah

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