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Business Manager I

Company: Utah State University
Location: Logan
Posted on: June 6, 2021

Job Description:

The Office of the Executive Vice President and Provost-Business Services invites applications for the position of Business Manager I in the Office of Global Engagement.  This position will oversee activities such as budget preparation and control, human resources administration, accounts payable, accounts receivable, contract and grant accounting, cashiering, travel, and Advancement gifts. The Office of Global Engagement includes International Students and Scholars Services, International Undergraduate Admissions, Study Abroad (USU faculty-led, student exchange, and direct programs), and International Programs (cooperation agreements, contracts, and grants with international institutions; and hosting international visiting scholars and delegations). This position may train, guide and/or supervise business services staff and/or student wage hourly employees, especially as international travel and in-person student activities resume.

The Business Manager I will report to the Financial Officer and be instrumental in providing business support and financial management to the assigned unit.

Review of applications will begin in early June 2021, and posting will remain open until the position is filled.  The anticipated start date is July 1, 2021.

  1. Functions as a primary business resource to the Vice Provost and Executive Director in the Office of Global Engagement.
  2. Oversees and manages daily activities and transactions within the Office of Global Engagement, including p-card, financial banner, travel, and personnel functions.
  3. Coordinates financial aspects of proposals, contracts, grants, etc. Assists staff in administering proposals to ensure compliance with federal, state, and University policies.
  4. Performs functions such as budget preparation, budget reconciliation, EPAF creation, data management, and fiscal information support.
  5. Ensures payroll is properly recorded and processed.
  6. Develops and maintains databases, e.g., Study Abroad (student application fees, deposits, program payments, late fees, refunds, etc.), International Students and Scholars Services (international student, sponsored student, visiting scholar fees), Advancement gifts, etc.
  7. May train, guide, and mentor business services staff, as assigned.
  8. Maintains annual budgets for a wide variety and large number of programs using proper accounting/budgeting methods and retains records of financial figures for comparison with estimated budget.
  9. Coordinates, designs, and implements financial/management systems for a wide variety and large number of programs.
  10. Processes tuition awards and scholarships for international students, sponsored students, and exchange students.
  11. Communicates and coordinates with other departments within and outside USU regarding financial matters.
  12. Reconciles and reviews financial statements to ensure accuracy.
  13. Commit to integrity, perform duties with diligence in accordance with professional standards and enforce university policies and procedures.
  14. Use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  15. Serve in the interest of Utah State University in a lawful manner while maintaining high standards of conduct and character.
  16. Handle confidential information and manage projects effectively, and demonstrate reliability and strong work ethic.
  17. Provide customer service to faculty, staff, and students and campus community in a professional manner.
  18. Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:  

  1. Bachelor’s degree in a business field or an equivalent combination of education plus experience is required.

  2. Knowledge of finance, accounting, budgeting principals, and cost control procedures.
  3. Ability to develop and maintain record-keeping systems and procedures.
  4. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  5. Strong computer skills with a proficiency in Microsoft Excel.
  6. Ability to provide leadership, train others, and delegate workloads.
  7. Detail oriented in own work as well as in reviewing work of others.
  8. Strong written and verbal communication skills.
  9. Ability to maintain a high degree of confidentiality, sensitivity, and discretion.
  10. Ability to take initiative and to work independently with limited supervision.
  11. Ability to measure performance of self; make improvement and take appropriate corrective action.
  12. Ability to make coherent and appropriate decisions in a timely manner.
  13. Ability to maintain a positive attitude and high level of professionalism.

Preferred Qualifications:  

  1. Knowledge of USU’s Banner, AggieTime, EZ-Buy, Argos, ServiceNow and iCIMS systems.
  2. Knowledge of contracting processes and associated local, state, federal, and other regulations.
  3. Familiar with USU Policies and Procedures.
  4. Familiar with AdobeSign, PayPal and Terra Dotta Study Abroad.
  5. Experience living/working in different cultural settings.

Core Characteristics


As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

  1. Take initiative.
  2. Maintain confidentiality.
  3. Be accountable.
  4. Behave ethically.
  5. Be honest and trustworthy.
  6. Demonstrate a strong work ethic.
  7. Be inquisitive.
  8. Be detail oriented.
  9. Be self-motivated.
  10. Efficiently manage multiple tasks.
  11. Be a team player.
  12. Be committed to improving USU.

Along with the online application, please attach:

  1. Resume to be uploaded in the Candidate Profile
  2. Cover Letter to be typed/pasted during application process

Please do not attach cover letter in the Candidate Profile; you will be instructed to copy and paste this later on in the application. 


**Document size may not exceed 10 MB.**

Commensurate with experience, plus excellent benefits

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

The Office of Global Engagement is a reporting unit to the Office of the Executive Vice President and Provost. For more information, please visit https://globalengagement.usu.edu/.

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of EducationOffice of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

Keywords: Utah State University, Logan , Business Manager I, Other , Logan, Utah

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