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Program Assistant III

Company: Utah State University
Location: Logan
Posted on: June 6, 2021

Job Description:

Jon M. Huntsman School of Business Dean’s Office seeks a Program Assistant III for the FJ Management Center for Student Success. The Program Assistant will support the Director and professional staff in the execution of academic advising and career services activities.

The Program Assistant will execute events, coordinate First Year Experience/Workshops, communicate with external and internal stakeholders, maintain and report on FJ Management Center Data.

This position requires professionalism, excellent interpersonal and organizational skills, discretion, a high degree of accuracy with data, and the ability and confidence to work as a contributing team member. He/she/they must also be able to adapt to changing circumstances, be a self-starter, and able to work independently.

  • Coordinate logistics for FJ Management Center events (B2B, First semester workshops, class visits, etc.)
  • Utilize online Appointment Manager software and Microsoft Outlook to manage users and schedules for FJ Management Center for Student Success professional advisors, career specialists, student advising aides, and office staff
  • Maintain frequent, direct communication with Huntsman School faculty and staff throughout the event planning and execution process
  • Attend regular meetings with Huntsman School team members on upcoming events and projects
  • Manage multiple projects simultaneously at various stages of production
  • Focus on providing excellent customer service
  • Enter and utilize data, and report on outcomes using university systems like Microsoft Word and Excel, SalesForce and DegreeWorks, Box (cloud storage), Canvas, and Handshake (talent recruiting platform)
  • Coordinate the completion of graduation applications
  • Perform general office tasks including receptionist duties, staff support, answering phones, greeting and assisting students and visitors, and distributing mail
  • Attend staff meetings. Record and prepare minutes for distribution
  • Perform special projects/duties for Director and professional staff as needed
  • This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job

Minimum Qualifications

  • Associates degree plus 2 years relevant work experience or Bachelor’s degree
  • Have strong interpersonal skills, able to communicate clearly both written and orally
  • Excellent customer relations skills
  • High degree of ability to multi-task, work independently with minimal supervision, take initiative, and problem-solve
  • Able to maintain confidences and receive instruction/direction from professional staff
  • Familiar with Microsoft Word, Outlook, and Excel
  • Be extremely accurate, exceptionally organized, and capable of prioritizing tasks with daily schedules
  • Able to work well under pressure

Preferred Qualifications              

  • Working knowledge of university forms, policies and procedures as they relate to student records
  • Familiarity and experience with the university and unit’s procedures across campus
  • Knowledge of Student Affairs departments and functions
  • Ability to retrieve and utilize/analyze data from university learning management systems (Civitas), and/or information resource systems (Argos, SSB/INB Banner, Appointment Manager, Salesforce)

Along with the online application, please attach:

1. Resume to be uploaded in the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of the application

3. Contact information for 3 professional references


**Document size may not exceed 10 MB.**

Commensurate with experience, with excellent benefits

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

We at the Jon M. Huntsman School of Business believe that the best leaders dream big, prepare, take risks, create value, and give back. The Huntsman School provides unique learning experiences that develop these characteristics, preparing students to become leaders who leave the world better than they found it.


We started as the first business school in the West and have a proud legacy, but we’re not done yet. We strive each year to “Dare Mighty Things,” to honor the Huntsman name by putting our students first and developing programs that align with values such as ethical leadership and entrepreneurial spirit. We see successful outcomes of this approach in the lives of our students and alumni every day. We invite you to become a part of our aspirational journey.

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of EducationOffice of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

Keywords: Utah State University, Logan , Program Assistant III, Other , Logan, Utah

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