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Student Media Office Assistant

Company: Utah State University
Location: Logan
Posted on: June 7, 2021

Job Description:

The Student Media team in the Student Involvement & Leadership office is accepting applications for an Office Assistant. This is a part-time, hourly position. The Office Assistant will assist with the day-to-day operations of Student Media. The position requires organizational skills and the successful candidate needs to be able to work independently and be a team player.

 

Student Media is constantly changing, which will impact this position. Because of this, we are looking for someone who is flexible and able to pivot quickly. A successful candidate must be willing to help where needed and learn a variety of skills. This position will work roughly 20 hours per week between 8 a.m.- 5 p.m. mid-August through April, hours during summer may be more flexible.


General Office Support:

  • Assist the Student Media advisors and students with day-to-day operations
  • Perform office duties: phone calls, emails, helping walk-ins, data entry, maintaining lists, etc.
  • Audit, verify, archive, publications, and fulfillment of advertising campaigns
  • Cleaning and organizing as needed
  • Attend university training staying current on policies and procedures

 

Financial Support:

  • Perform daily financial activities: sending invoices, processing payments, collections
  • Perform regular financial actives: account reconciliations and running reports
  • Communicates with others, within and outside USU, regarding financial matters
  • Make purchases in accordance with university policies and procedures

 

Personnel Support:

  • Assist in posting positions, processing paperwork, and payroll
  • Maintain records of student employment positions, pay, etc.
  • Collaborate with Student Affairs Business Services

 

Travel:

  • Assist advisors and students with all travel-related needs
  • Maintain current emergency information on travelers
  • Maintain database of travel expense reports

 

Equipment Management:

  • Maintains accurate equipment inventory and assists with annual audit
  • Ensure new equipment purchases get tagged in accordance with USU policy

Minimum Qualifications:

  • Two years of related work experience or an associate's degree
  • Excellent customer service skills
  • Proven communication skills, written and verbal
  • Demonstrated ability to learn new software
  • Flexibility in helping with tasks and projects
  • Strong organizational skills
  • Ability to stay on task and complete work with minimal supervision
  • Exceptional listener and communicator who effectively conveys information verbally and in writing
  • Attention to detail
  • Ability to effectively prioritize and juggle multiple projects
  • Ability to adapt to changing conditions or work assignments
  • Excellent interpersonal abilities
  • Cultural sensitivity and an ability to build rapport with a diverse workforce in multicultural settings
  • Team player who excels at building trusting relationships with customers and co-workers
  • Productive worker with solid work ethic who exerts effort in successfully completing tasks
  • Dependable, responsible contributor committed to excellence and success
  • Self-starter who takes initiative with minimal supervision
  • Willingness to learn new skills or techniques

 

Preferred Qualifications:

  • PR and Marketing and social media management
  • Retail or Sales Experience
  • Familiarity with WordPress or similar applications
  • Knowledge of basic accounting principles
  • Knowledge of purchasing policies and practices for a public institution
  • Knowledge of USU software, policies, and procedures

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover letter to be typed/pasted at the end of your application

 

**Document size may not exceed 10 MB.**


$10-12 per hour based on experience

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.



Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

Keywords: Utah State University, Logan , Student Media Office Assistant, Other , Logan, Utah

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