Academic Advisor Coordinator
Company: Utah State University
Posted on: June 14, 2022
Academic Advisor Coordinator
Requisition ID: 2022-5202
# of Openings: 1
Category: Student Programs & Services
Position Type: Benefited Full-Time
Job Classification: Exempt
College: College of Science
Advertised Salary: Commensurate with experience plus excellent
The Department of Biology is seeking an Academic Advisor
Coordinator to facilitate recruitment, retention, graduation,
research experience, and future career/education development for
Biology majors. This position reports to the Director of
Undergraduate Studies. The incumbent will work with and support the
efforts of the Biology Advising Team (Director of Undergraduate
Studies and co-academic advisor in Biology), academic advisors and
support teams in the College of Science, the Biology Department
Head, other administrative staff, and faculty to provide effective
and comprehensive academic advising to undergraduate biology
students to meet the Department's goals.
Recruitment and Retention of Biology Majors
- Develop a model for recruitment of first generation and
- Participate in USU and Department recruitment activities.
- Represent the Department at High School recruitment fairs, open
houses and other recruitment events.
- Advise prospective students regarding registration, major
requirements, and provide referrals to students interested in other
- Participate in College of Science freshman advising and
- Oversee, in collaboration with the Academic Advising Team,
maintenance of the undergraduate section of the Department website.
Develop brochures, posters, and recruitment materials.
- Support maintenance of Biology student e-mail lists.
- Maintain e-mail and other modes of communication with Biology
Advising Towards Graduation
- Implement data analytics to identify and develop proactive
interventions to aid advisees in successful degree completion.
- Advise undergraduate Biology students, providing up-to-date
information on major and general education and university
requirements and referring students to appropriate campus resources
- Maintain undergraduate student files and records.
- Interface with campus advisors (i.e., College of Science, USUs
Pre-health Advising) keeping current on requirements and
opportunities for our majors. Be in a position to refer students
interested in other programs to the appropriate
- Assist with assessment of undergraduate student progress and
success in the Biology curriculum.
- Assist with gathering student grades for undergraduate
research, teaching internship, and other undergraduate courses, as
- Assist in preparation of reports and collection of data related
to undergraduate student progress and success.
- Assist annually in coordination of Undergraduate Scholarship
- Collaborate with the Academic Advising Team to recruit and
coordinate schedules for Peer Advisors.
- Contribute to Peer Advisor training and mentorship.
- Provide purposeful counsel towards pursuit of career goals or
application to advanced degree programs.
- Advise student throughout their degree program in optimizing
their opportunities for an advanced degree.
- Help students in the development of their career choices within
- Advise students on graduate program enrollment requirements and
- Help students understand the expected standards of achievement
and likelihood of success in departmental areas of study.
- Help organize the Biology Undergraduate Research Symposium
events (fall and spring terms).
- Assist with coordinating speakers and grading for BIOL 1050:
- Bachelors degree in Biology or science-related field, or in an
advising-related field (e.g., psychology, teaching, counseling),
and at least 2 years of relevant work experience.
- Demonstrated capacity for exceptional customer service,
time-management, and organization skills.
- Proven ability to solve problems, work well under deadlines and
time constraints, manage multiple responsibilities, and take
- Demonstrated ability with computer software.
- Travel may be necessary for recruitment or training.
- Flexibility to work occasional evenings and weekends.
- Comply with background check requirements.
- Masters degree in Biology or science-related field, or an
advising-related field (see examples above), and related work
- Broad knowledge of USUs academic programs, general education
requirements, graduation requirements, and student services.
- Familiarity with the following software programs: Banner,
DegreeWorks, Argos, Appointment Management, Civitas.
- Proven experience in data collection, report generation, and
data management with a variety of software systems.
- Knowledge of Microsoft Outlook.
Knowledge, Skills, & Abilities:
- Ability to work in a team environment and professionally
interact with diverse groups.
- Ability to maintain a high degree of confidentiality,
discretion, and ethics.
- Proficiency in superior verbal, written, and interpersonal
- Ability to work both independently and as a team member on a
variety of projects.
- Understanding of developmental educational processes.
Along with the online application, please attach:
- Resume to be uploaded at the beginning of your application in
the Candidate Profile under "Resume/CV"
- Contact information for three professional references
- Documents below to be uploaded at the beginning of your
application in the Candidate Profile under "Documents 1-10"
- Cover letter including statement of academic advising interests
**Document size may not exceed 10 MB.**
Commensurate with experience plus excellent benefits
Employees work indoors and are protected from weather and/or
contaminants, but not, necessarily, occasional temperature changes.
The employee is regularly required to sit and often uses repetitive
Utah State University (USU) was founded in 1888 and is Utahs
land-grant and space-grant university. USU is one of only 146
research institutions in the U.S. classified as R1 "very high
research activity" by the Carnegie Classification of Institutions
of Higher Education. As one of the two premier research
institutions in Utah, USU provides a high-quality education at an
affordable price. With its main campus in Logan, the university
serves approximately 27,500 students, including 24,255
undergraduates and 3,171 graduate students. USU Online has served
students from all 50 states and 55 countries for 25 years.
USUs statewide system features three residential campuses, 30 total
campus locations, and 23 Extension education centers. The
university employees 903 full-time faculty members, 124 executive
administrators, and 1,649 full-time support staff. USU offers 115
undergraduate majors, as well as 91 masters and 42 doctoral
degrees. Learn more about USU.
A core characteristic of USU is engagement with communities and
people in economic development, improvements to quality of life,
and human capital. Through the practical application of knowledge,
the University and its faculty engage and share expertise with the
state, nation, and world, preserving the historical land-grant
tradition of partnering with communities to address critical
societal issues in the interest of the public good.
The USU main campus is located in beautiful Logan, Utah, a city of
about 50,000 situated in a picturesque mountain valley about 80
miles north of Salt Lake City. Outstanding recreational
opportunities abound in the nearby mountains and proximate
USU is sensitive to the needs of dual career couples and provides a
Dual Career Assistance program to support careers for partners who
are also seeking employment.
USU endeavors to provide reasonable accommodations to ensure equal
access in all aspects of employment to qualified persons with
disabilities. To request a reasonable accommodation for a
disability, please contact the universitys ADA Coordinator in the
Human Resource office at 435-797-0122 or submit a request at
USU Land Acknowledgment
Please visit our website to learn about Utah States land
acknowledgment of the eight tribes of Utah.
Notice of Non-discrimination
In its programs and activities, including in admissions and
employment, Utah State University does not discriminate or tolerate
discrimination, including harassment, based on race, color,
religion, sex, national origin, age, genetic information, sexual
orientation, gender identity or expression, disability, status as a
protected veteran, or any other status protected by University
policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries
regarding the application of Title IX and its implementing
regulations and/or USUs non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner,
email@example.com, Old Main Rm. 161, 435-797-1266
Title IX Coordinator Hilary Renshaw, firstname.lastname@example.org, Old Main Rm.
For further information regarding non-discrimination, please visit
https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for
Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695,
- updated 04/18/2022
To apply, visit
Keywords: Utah State University, Logan , Academic Advisor Coordinator, Other , Logan, Utah
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