Business Assistant II
Company: Utah State University
Posted on: June 20, 2022
This position supports the Vice President of Finance and
Administrative Services and Auxiliaries in the areas of deposits,
travel, P-cards, purchasing, and human resources. The successful
candidate will be trained in the University and State of Utah
policies for approved procurement practices. This position reports
to the Supervisor of the business transaction center that supports
Coordinate with Business Managers and Directors to timely and
accurately perform the duties and responsibilities as specified,
which may include the following:
+ Managing daily deposit which includes reviewing and reconciling
payments received for departments, sending the transmittal to
controllers, updating tracking spreadsheet for end-of-month
reconciliation, and submitting donation information to the
+ Closing batches and recording donor information, transferring
donations in fund development.
+ Maintaining open communication with co-workers, vendors, cashier,
controllers and other departments.
+ Review cash handling policy to actual procedures.
+ Work closely with the business manager for the departments who
you will be processing the transmittals.
Process travel authorizations
+ Management and communication with department Business Managers,
outside vendors and USU Travel office concerning travel needs
+ Enter all requests in to USU travel system-Travel authorization
and Travel reimbursements
+ Reservations and purchases of all travel related expense upon
request from the traveler
+ Training to departments concerning travel policy and
Process P-Card Transactions
+ Attach all receipts/documents to p-card transactions for
+ Ensure all required documentation is submitted before sending
through workflow in Service Now.
+ Review p-card procedures to ensure all rules are being followed
for cardholder's transactions.
+ Allocate transactions to the appropriate index and account
Provide hiring/on-boarding/payroll services
+ Collect required hiring forms including the I-9 electronic form,
ACA forms, and tax forms with new employees. Work with them to fill
out the Self-Disclosure form as needed. Provide excellent customer
service to all customers.
+ Submit timely and accurate job postings for hourly or salaried
and hourly positions. Follow up with Search Committee Chairs to
ensure that applicants are properly processed, assist with policy
and hiring questions, verify that postings are open or closed-out
+ Set up timecards, work schedules and leave for new employees.
+ Develop a good working understanding of the EPAF process, and
strategies to select the correct EPAF and explain EPAFs to
+ Manage data entry of EPAFS for designated departments.
Provide purchasing services
+ Coordinate purchase requests from staff for items such as:
honorariums, professional services, research participant payments,
reimbursements, sole source, contractual services, printed
materials and other appropriate purchases. All purchases should be
handled in a timely manner and the status of the order communicated
to the requestor.
+ Coordinate contracts through the contract review process in
accordance with policies. Follow up with non-USU party for
signatures and send final agreement to Purchasing for filing.
+ Coordinate with Risk Management for Certificate of Insurance as
needed for contractual obligations.
+ Coordinate with Purchasing on bids, request for quotes, moving
This is not intended to be an all-inclusive list of the duties and
responsibilities of the position. The duties and responsibilities
are subject to change and other duties may be added as needed.
+ Four years of directly-related financial or research
administration work experience with increasing responsibilities or
an associate degree/technical training plus two years of related
work experience or Bachelor's degree in Business Administration,
Management, or Finance/Business related area.
+ Experience in reconciling.
+ Working knowledge of Banner Finance and/or Human Resources
+ Working knowledge of Microsoft Suite
+ Knowledge of USU financial policies.
+ Knowledge of USU human resource/payroll procedures.
+ Keyboarding minimum speed of 40 wpm.
+ Ten-key by touch.
Knowledge, Skills, and Abilities:
+ Competent in the use of computer programs including Excel, Office
and other applications. Proven ability to create formulas and
spreadsheets in Excel.
+ Strong interpersonal skills along with a demonstrated ability to
work collaboratively with a diverse group of people. Able to
develop professional documents and accurate reports.
+ Must be team-oriented and foster a team environment within the
Transaction Center and with Directors and the departments that the
Transaction Center interacts with.
+ Experienced in managing multiple responsibilities and deadlines.
Able to organize work responsibilities and self-assess personal
performance against target objectives.
+ Proactive in resolving issues, setting up processes, and
providing high-level customer service.
+ Ability to take initiative, maintain confidentiality and work
without close supervision.
+ Meet background check requirements.
Along with the online application, please attach:
+ Resume/CV to be uploaded at the beginning of your application in
the Candidate Profile under "Resume/CV"
+ Cover Letter to be typed/pasted at the end of your
**Document size may not exceed 10 MB.**
Commensurate with experience, plus excellent benefits
Employees work indoors and are protected from weather and/or
contaminants, but not, necessarily, occasional temperature changes.
The employee is regularly required to sit and often uses repetitive
Utah State University (USU) was founded in 1888 and is Utah's
land-grant and space-grant university. USU is one of only 146
research institutions in the U.S. classified as R1 "very high
research activity" by the Carnegie Classification of Institutions
of Higher Education. As one of the two premier research
institutions in Utah, USU provides a high-quality education at an
affordable price. With its main campus in Logan, the university
serves approximately 27,500 students, including 24,255
undergraduates and 3,171 graduate students. USU Online has served
students from all 50 states and 55 countries for 25 years.
USU's statewide system features three residential campuses, 30
total campus locations, and 23 Extension education centers. The
university employees 903 full-time faculty members, 124 executive
administrators, and 1,649 full-time support staff. USU offers 115
undergraduate majors, as well as 91 master's and 42 doctoral
degrees. Learn more about USU.
A core characteristic of USU is engagement with communities and
people in economic development, improvements to quality of life,
and human capital. Through the practical application of knowledge,
the University and its faculty engage and share expertise with the
state, nation, and world, preserving the historical land-grant
tradition of partnering with communities to address critical
societal issues in the interest of the public good.
The USU main campus is located in beautiful Logan, Utah, a city of
about 50,000 situated in a picturesque mountain valley about 80
miles north of Salt Lake City. Outstanding recreational
opportunities abound in the nearby mountains and proximate
USU is sensitive to the needs of dual career couples and provides a
Dual Career Assistance program to support careers for partners who
are also seeking employment.
USU endeavors to provide reasonable accommodations to ensure equal
access in all aspects of employment to qualified persons with
disabilities. To request a reasonable accommodation for a
disability, please contact the university's ADA Coordinator in the
Human Resource office at 435-797-0122 or submit a request at
USU Land Acknowledgment
Please visit our website to learn about Utah State's land
acknowledgment of the eight tribes of Utah.
Notice of Non-discrimination
In its programs and activities, including in admissions and
employment, Utah State University does not discriminate or tolerate
discrimination, including harassment, based on race, color,
religion, sex, national origin, age, genetic information, sexual
orientation, gender identity or expression, disability, status as a
protected veteran, or any other status protected by University
policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries
regarding the application of Title IX and its implementing
regulations and/or USU's non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner,
firstname.lastname@example.org, Old Main Rm. 161, 435-797-1266
Title IX Coordinator Hilary Renshaw, email@example.com, Old Main Rm.
For further information regarding non-discrimination, please visit
https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for
Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695,
Requisition ID: 2022-5241
Street: 8800 Old Main Hill
Job Classification: Non-Exempt
Percent of Time or Hours per Week: 40 Hours per week
Name: Business Services
Name: Bus Svs-Finance & Admin Svs/Auxil
Keywords: Utah State University, Logan , Business Assistant II, Other , Logan, Utah
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