Business Assistant III

Company: Utah State University
Location: Logan
Posted on: January 25, 2023

Job Description:

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail oriented individual to join us as a Business Assistant III. The business assistant will provide transactional support to departments within the college. The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team. Review of applications will begin December 15 and will continue until the position is filled.This position is eligible for excellent benefits including: 13 paid holidays, earn 12 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2022-2023Job offer is contingent upon the successful completion of a background check.Provide Hiring, Onboarding, and Payroll Services:Submit timely and accurate job postings for hourly and benefited positions.Collect required hiring paperwork and complete hiring process for employees.Process electronic personnel action forms to hire, change pay details, terminate employees.Set up hourly employees in time tracking system and process biweekly payroll.Set up benefited employees in time tracking/leave system and act as leave manager.Provide Purchasing Services:Coordinate purchases from faculty/staffCollect receipts from other cardholders or delegates as assigned, reviews for policy and use, and attaches receipts in the purchasing card system.Coordinate with purchasing on contract reviews, bids, request for quotes, etc.Other Responsibilities:Maintains accurate equipment inventory and assists with annual audit.Provides support to the department business managers on monthly reconciliation of designated indexes.Processes journal vouchers as designated.Assists with department deposits.Positively engages and attends training and informational meetings provided by Purchasing, HR, Controller's Office, or Business ServicesMinimum QualificationSix years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor's degree in a business field plus two years of related work experience is requiredPreferred QualificationsWorking knowledge of Banner HR moduleExperience processing EPAFs in BannerFamiliarity with Banner finance and student modules, Argos, and ServiceNowPrevious university experience with knowledge USU policies and proceduresKnowledge, Skills, and AbilitiesProactive in resolving issues, setting up processes, and providing high-level customer service.Skilled with computer programs, including spreadsheets, and relational databases.Skilled with basic office equipment, including printers, copiers, and telephone systems.Good organizational skills and attention to detail.Ability to handle sensitive and confidential business data and personal information.Ability to work without supervision.Excellent customer service skills.Tact, discretion, and independent judgment.Along with the online application, please attach:Resume to be uploaded in the Candidate ProfileContact information for three professional references to be provided in the candidate profile.Cover letter describing your qualifications for this position to be typed/pasted into a text box at the end of applicationBe prepared to answer the following questions as part of your application:What about this position made you want to apply?Tell us about a time that you had to prioritize when you were handed multiple tasks with similar deadlines.Describe your ideal office culture?What strengths would you bring to this position?If offered the position, when would you be available to start?Please do not upload any documents other than your resume to your candidate profile. You will be instructed to type/paste the cover letter during your application.**Document size may not exceed 10 MB.**Minimum $42,000 commensurate with experience plus excellent benefitsEmployees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities.Utah State University (USU) was founded in 1888 and is Utah's land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 "very high research activity" by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.USU's statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master's and 42 doctoral degrees. Learn more about USU.A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital.Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.The USU main campus is located in beautifulLogan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.USU is sensitive to the needs of dual career couples and provides aDual Career Assistance programto support careers for partners who are also seeking employment.USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university's ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at AcknowledgmentPlease visit our website to learn about Utah State's land acknowledgment of the eight tribes of Utah.Notice of Non-discriminationIn its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:Executive Director of the Office of Equity Matthew Pinner, Education Rm. 401, 435-797-1266Title IX CoordinatorMatthew Pinner,, Distance Education Rm. 404, 435-797-1266Mailing address: 5100 Old Main Hill, Logan, Ut 84322For further information regarding non-discrimination, please visitor contact:U.S. Department of Education,Office of Assistant Secretary for Civil Rights,800-421-3481, of Education,Denver Regional Office, 303-844-5695, 11/2022

Keywords: Utah State University, Logan , Business Assistant III, Other , Logan, Utah