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Senior Administrative Assistant

Company: Electric Power Systems INC
Location: Logan
Posted on: September 8, 2019

Job Description:

Electric Power Systems (EPS) is an innovative fast-growing technology company that supplies Energy Storage Systems to aerospace and aviation applications. Our Engineering team develops innovative cutting-edge system solutions to address major societal issues by providing sustainable electric propulsion systems. EPS is seeking a dynamic, hardworking and talented Administrative Assistant that is not afraid of hard work and is drawn to solving new problems, comfortable with thinking out of the box, has a proven history of successful innovation, and enjoys working on a team with like-minded individuals. EPS is in Logan, Utah and is looking for like-minded individuals to staff its Logan facility. Job Description Administrative Assistant duties and responsibilities include providing administrative support to mid-senior level management to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of practices and procedures. Experience in heavy calendar management is essential as is booking complex travel. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant and Accounting Clerk duties are completed accurately and delivered with high quality and in a timely manner. This person needs to have the ability to rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. This position may require occasional overtime so this candidate will need to have the flexibility and willingness to work as needed.   Essential Functions For Administrative Assistant Role ·        Answer telephone calls and route accordingly ·        Greet and assist visitors ·        Cover the reception desk ·        Provide general support to visitors and employees ·        Reply to email, telephone or face to face inquiries ·        Receive, sort and distribute the mail ·        Manage calendars for mid-senior level managers ·        Assist with scheduling meetings in a timely manner ·        Schedule teleconference and Go-to-Meeting conference calls ·        Book all aspects of travel for mid-senior level managers ·        Maintain contact lists ·        Assist in the preparation of regularly scheduled reports if and as required ·        Develop and maintain an electronic filing system ·        Order office supplies ·        Run office related errands ·        Research and create presentations if and as required ·        Ability to handle multiple projects effectively ·        Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques   ·        Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies ·        Contribute to team effort by accomplishing related results as needed ·        Carry out administrative duties such as filing, typing, copying, binding, scanning etc. ·        Draft correspondence on behalf of others if and as requested ·        Develop and maintain electronic and manual filing systems ·        Handle sensitive information in a confidential manner ·        Take accurate minutes of meetings, if and as needed ·        Develop and update administrative systems to make them more efficient ·        Resolve administrative problems as needed   Competencies for Administrative Assistant Role ·        Proven administrative assistant experience ·        Minimum intermediate experience with Microsoft programs ·        Knowledge of office management systems and procedures ·        Excellent time management skills and ability to multi-task and prioritize work ·        Attention to detail and problem-solving skills ·        Excellent written and verbal communication skills ·        Strong organizational and planning skills ·        Proficient in MS Office ·        Administrative Writing Skills ·        Analysis ·        Professionalism ·        Problem Solving ·        Supply Management ·        Inventory Control ·        Verbal Communication ·        Office Administration Procedures ·        Typing Skills ·        Attention to Detail ·        Accuracy ·        Multitask ·        Telephone Skills ·        Teamwork ·        Discretion and Judgment   Electric Power Systems (EPS) is an innovative fast-growing technology company that supplies Energy Storage Systems to aerospace and aviation applications. Our Engineering team develops innovative cutting-edge system solutions to address major societal issues by providing sustainable electric propulsion systems. EPS is seeking a dynamic, hardworking and talented Administrative Assistant that is not afraid of hard work and is drawn to solving new problems, comfortable with thinking out of the box, has a proven history of successful innovation, and enjoys working on a team with like-minded individuals. EPS is in Logan, Utah and is looking for like-minded individuals to staff its Logan facility. Job Description Administrative Assistant duties and responsibilities include providing administrative support to mid-senior level management to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of practices and procedures. Experience in heavy calendar management is essential as is booking complex travel. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. This person needs to have the ability to rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. This position may require occasional overtime so this candidate will need to have the flexibility and willingness to work as needed.  Essential Functions For Administrative Assistant Role ·        Provide general support to visitors and employees ·        Reply to email, telephone or face to face inquiries ·        Receive, sort and distribute the mail ·        Manage calendars for mid-senior level managers ·        Assist with scheduling meetings in a timely manner ·        Schedule teleconference and Go-to-Meeting conference calls ·        Book all aspects of travel for mid-senior level managers ·        Run office related errands as needed ·        Research and create presentations if and as required ·        Ability to handle multiple projects effectively ·        Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques  ·        Draft correspondence on behalf of others if and as requested ·       Handle sensitive information in a confidential manner ·        Take accurate minutes of meetings, if and as needed         Competencies for Administrative Assistant Role ·        One year administrative assistant experience preferred ·        Minimum intermediate experience with Microsoft programs ·        Knowledge of office management systems and procedures ·        Excellent time management skills and ability to multi-task and prioritize work ·        Attention to detail and problem-solving skills ·        Excellent written and verbal communication skills ·        Strong organizational and planning skills ·        Proficient in MS Office ·        Administrative Writing Skills ·        Analysis ·        Professionalism ·        Problem Solving ·        Supply Management ·           Verbal Communication ·        Office Administration Procedures ·        Typing Skills ·        Attention to Detail ·        Accuracy ·        Multitask ·        Telephone Skills ·        Teamwork ·        Discretion and Judgment

Keywords: Electric Power Systems INC, Logan , Senior Administrative Assistant, Other , Logan, Utah

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