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Business Assistant III

Company: Utah State University
Location: Logan
Posted on: November 22, 2019

Job Description:

Position will utilize their knowledge and related experience to coordinate business functions for USU Statewide Campuses. Functions will include coordinating, initiating, completing, and facilitating financial items as assigned. Position reports to the Business Manager for USU Statewide Campuses. Position has no supervisory responsibilities.

  • Work as scholarship liaison between Statewide Campuses and the Scholarship Office. Work with the centers to provide scholarship policy guidance and ensure that awards are available for student applications. Oversee the specified recipient process for Statewide Campuses.
  • Coordinate with the Scholarship Office on applying funds to student accounts.
  • Complete monthly reconciliation of financial records for assigned units.
  • Assist with the completion of monthly financial reports.
  • Provide oversight and reporting on the central Statewide Campus funds, including the central marketing, central instruction and central student fee funds.
  • Assist with the generation of monthly student activity fee reports for each Statewide Campus.
  • Prepare and enter journal vouchers.
  • Provide assistance to Statewide Campuses on the third-party payment process, invoicing and reconciliations.
  • Reconcile and complete monthly journal entries for the Statewide Campuses CAPS fees, Library fees and IT charges.
  • Produce invoices following agencies procedures and maintain correspondence with agency personnel for Special Program third-party payments.
  • Serve as the accounts receivable and cashiering liaison for Statewide Campuses.
  • Participate on the Statewide Campuses Business policy review team in the areas of scholarships and cash handling.
  • Develop and maintain record keeping systems.
  • Develop and maintain spreadsheets and databases to track information.
  • Provide support to the Financial Officer and/or Business Managers, as needed
  • Perform general office duties, including answering phones and emails, greeting customers, data entry, filing, and other general duties as assigned.
  • Performs miscellaneous job-related duties as assigned.Minimum Qualifications Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelors degree in a business field plus two years of related work experience is required.Knowledge, Skills, and Abilities
    • Knowledge of accounts reconciliation and ability to reconcile accounts.
    • Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.
    • Skilled with computer programs, including spreadsheets, relational databases, and statistical packages.
    • Skilled with basic office equipment, including printers, copiers, and telephone systems.
    • Good organizational skills.
    • Ability to handle sensitive and confidential business data and personal information.
    • Ability to work without supervision.
    • Knowledge of University policies and procedures.
    • Excellent customer service skills.Along with the online application, please attach:
    • Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
    • Cover Letter to be typed/pasted at the end of your applicationDocument size may not exceed 10 MB.Commensurate with experience plus excellent benefitsEmployees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.Utah State University (USU) was founded in 1888 and is honored to be Utahs land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 28,000 students (25,000 undergraduates and 3,000 graduate students) on the Logan main campus, four regional campuses, two USU Eastern campuses, and 28 centers throughout the state. USU offers 162 undergraduate majors, 153 graduate programs, and a variety of innovative stackable associate and certificate credentials. The 2018 rankings from Washington Monthly ranked USU as one of the top 30 national Universities and the 5th best public national university in the nation. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found at: https://www.usu.edu/about/at-a-glance/.A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region. Additional information about Logan can be found at: http://www.loganutah.org/visitors/about_logan/index.php.USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the universitys academic mission of learning, discovery, and engagement (https://www.usu.edu/president/missionstatement/). USU is an AA/EO employer and does not discriminate based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law. Learn more at https://equity.usu.edu/. USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program. Additional information can be found at: http://www.usu.edu/provost/faculty-life/dual-career-assistance.cfm.Requisition ID: 2019-2155 Street: 8800 Old Main Hill Job Classification: Non-Exempt Name: Business Services Name: Bus Svs-Regional Campuses

Keywords: Utah State University, Logan , Business Assistant III, Other , Logan, Utah

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